My client a major technology company are looking fro an experienced Administrator supporting 4 or 5 leads
The Role:
Providing administrative support to three senior sales directors in Specialist Sales Unit.
Pro-active diary management for each director supported, responsible for keeping an overall view of the diary and ensuring that there is an optimum schedule for the meetings.
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Co-coordinating domestic and international travel on behalf of the directors including accommodation, transfers.
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Book meeting rooms, catering and AV for director's meetings.
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Maintain the team's ROB (Rhythm of the Business) ensuring that the directors and managers are informed of any potential clashes and rescheduling as appropriate.
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Preparing expenses for each director and providing guidance and policy support to the wider team.
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Managing logistics for all internal and external meetings / presentations for directors
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Manage and monitor actions from each sector Leadership meetings.
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Ensuring all briefing papers and supporting information for internal / external meetings are given to the directors in a timely manner
The Person Required:
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Has a self-motivated, hands on, can do attitude
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Is friendly and approachable, with an outgoing personality to mix well with strong sales teams
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Gets excited by new technology and is embracive of change
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Is proficient in Microsoft Outlook and Office. Good knowledge of social media / Yammer - they enjoy communicating with others
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Can actively demonstrate their problem solving skills and how they step forward to lead
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Has the ability to deal with numerous competing demands and range of different people
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Thrives when working to tight deadlines, multitasking and facing pressure
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Enjoys working in a fast paced, high tech multinational, multi time-zone culture
Success Criteria:
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Provides effective Multi Director Support and enables all staff within their sectors to work as efficiently and effectively as possible.
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Presents an enthusiastic and professional image on behalf of the Group, both internally and externally and at all times.
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Become an integral member of the administrative community within the wider group. Provide back up support to other admins during busy times & holiday cover.
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Maintains and seeks to improve administrative processes on behalf of the team and freely shares best practice.
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Attention to detail - we are dealing with £multi-million accounts. Error free and timely correspondence is essential.
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Uses initiative appropriate to position, escalating where appropriate.
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Confident with scheduling across multiple time zones and communicating with colleagues from all countries.
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Demonstrates exceptional time management, organisation and planning skills.
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Demonstrates ownership, tracking and follow through to resolution on all queries and issues.
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A minimum of two years' experience in a similar role with strong organisational skills